Reporting of Injuries, Diseases & Dangerous Occurences Regulations 2013.
From time to time, and despite everyone's best efforts, incidents will happen in the workplace which result in injury, illness and even death. RIDDOR Regulations (the Reporting of Injuries, Diseases and Dangerous Occurances Regulations 2013) are the rules which govern how these incidents should be recorded, by whom, and to which authorities.
Employers, the self-employed and those in control of premises are required by law to report specified workplace incidents, such as work-related deaths, major injuries, 7-day injuries (those causing more than seven day’s inability to carry out normal duties), work related diseases, and dangerous occurrences (near miss accidents). The information gathered in this way helps the Health & Safety Executive (HSE) and other agencies to build up a picture about how and why risks arise and to investigate serious incidents.
Keeping suitable and accurate records helps you to identify patterns in accidents and injuries and will help you when undertaking your risk assessments. Furthermore in the event of work related claims, your insurance company will want to see your records.
It is important that employees personal records remain confidential and are stored securely in order to comply with the Data Protection Act.
Companies with more than 10 employees and owners and occupiers of factories, mines, or quarries must have an accident book under social security law.
The accident book can be ordered from The Stationery Office (TSO – formerly HMSO – Her Majesty’s Stationery Office). Other accident books are available, which can be purchased from a range of book sellers.
Records of any reportable injury, accident, disease or dangerous occurrence must be kept formally, and in an organised manner. They can be kept any way you wish, including in a lever arch file, as computerised records, using your Accident book or in a hand-written log.
RIDDOR record books (and other records) must be kept for a minimum of three years after the date of the last incident in the book. However good practice recommends keeping them for at least 6 years (5 in Scotland) in order to allow time for any civil litigation to be made.
The records must include the following:
The following information must be reported under RIDDOR:
Not all incidents are reportable but all work activities are regulated by RIDDOR. Incidents must be reported within 10 days of their occurrence.
There are specific regulations affecting different sectors eg construction, catering and hospitality , schools etc. For further details please see the RIDDOR website
Previously, all RIDDOR reporting could be done by telephone, however this system has now changed to a primarily online reporting system via the HSE website.
Only fatalities and major injuries can now be reported by phone to the HSE, from whom help is available for those who have been involved in traumatic situations. All other work related injuries which are reportable under RIDDOR can be reported using one of the new online forms.
These forms are:
All of the above forms are available from the RIDDOR website.
Information supplied to the HSE under RIDDOR is not passed onto your insurance company. If you feel it is necessary to contact your insurer, you must do so separately, in line with the requirements of your insurer, and your existing policy.
Accident reporting and RIDDOR requirements are covered during the course of the one day (EFAW), two day (RFAW)and three day (FAW) first aid at work series of training courses. For more details on the contents of each of these courses, please click on their respective links.
HTS Training offer each of these courses both as public first aid courses in Bedfordshire and other locations, and on customers’ premises. If you require training, or are unsure of your requirements, please feel free to contact us on 01234 308 740 or via our contact form.
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